SOP for COVID
|Maintaining a viable business during
this worldwide pandemic is proving
to be a challenge for everyone.
Thanks to Orbit International Moving Logistics Ltd.
|Please remember to support
your CAM Supplier Members when
making your purchasing decisions.
Here are one CAM member's standard operating procedures currently in use during the pandemic. You may find them helpful.
Guidelines for Export Moves
Advice for Import Clients
Guidelines for Crews
CAM COVID Surveys
CAM surveyed members in May to see how everyone was doing, business-wise, during the first two months of the pandemic. We then followed up with a second survey six months later in November to find out how members were getting by after eight months of COVID, and then again with another survey at one-year into the pandemic. Here's what you told us.
May 2020 (2 months) results
November 2020 (6 months) results
*new* April 2021 (1 year) results
CBSA Collecting Personal Information from Truckers
Canada Border Services Agency (CBSA) has begun collecting personal information from truck drivers at several border crossings on behalf of the Public Health Agency of Canada (PHAC) Read more here. (June 30, 2020)
Update July 9, 2020 - CBSA has expanded the program at 12 additional ports of entry, bringing the total to 18 locations overall. Read more here.
Ports that have been collecting the data since June 30 include: St. Stephen 3rd Bridge; St-Armand/Philipsburg; Lansdowne; Queenston-Lewiston Bridge; Coutts; and Pacific Highway. Added to this list in July are crossings at Woodstock Road; St. Stephen; Stanstead; St-Bernard-de-Lacolle; Sault Ste. Marie; Prescott; Windsor-Detroit tunnel; Peace Bridge; North Portal; Emerson; Abbotsford-Huntingdon; and Aldergrove.
CERC: Administration clarifies that Canadians are exempt from Executive Order suspending U.S. Entry for certain nonimmigrants
CERC explains that Canadian citizens are exempt from this order. Read more. (June 26, 2020)
Government of Canada: Organizations buying and selling personal protective equipment during COVID-19
The Government of Canada has created a supply hub for resources and information to help organizations sell and buy personal protective equipment (PPE) during the COVID-19 pandemic. They're mobilizing industry to provide medical supplies, and providing information on personal protective equipment in relation to COVID-19, including expedited access and how to get authorization to sell PPE. Their information will be updated regularly. (June 9, 2020)
Minister Garneau announces new measure for the use of face coverings in the Canadian transportation sector.
Minister Marc Garneau announced on June 3 that a set of practices will soon be established for the use of personal protective equipment, including face coverings, in order to protect truck drivers and their passengers. These practices have not been established yet. CAM is reaching out to Transport Canada to try and gain clarification on moving crews requirements. Read more here
Côte-St-Luc First Canadian City to make mandatory mask usage
Montréal suburb, Côte-St-Luc is the first Canadian city to make mask usage mandatory in stores and public buildings. The bylaw was approved on June 1st and "lapses" will be allowed until July 1st. Best stock up on masks as other municipalities across the country are keeping their eye on the results of this bylaw and you don't want to be caught short this summer. You can read more on this bylaw here.
Dollies and Boxes Unlimited is now offering PPE
Dollies and Boxes Unlimited is now offering Personal Protective Equipment (PPE). You will find some of the most effective and sought-after physical distancing supplies your business needs on a daily basis. (May 2020)
After COVID-19, Office Space Will Never Be the Same
Government-mandated closures have left many companies paying for space they can’t occupy and uncertain about what the future holds. As closure orders begin to lift, companies are deciding how to go back—and whether to go back at all. Here's a U.S. article on a return to the work setting that was written for associations, but the content may very well apply to a moving company's own situation. (Centre for Association Leadership, May 20, 2020)
See also Financial Aid.
*new* Canada Recovery Sickness Benefit
April 6, 2021 - Prime Minister Trudeau reminded Canadians today that "no one should be going to work sick right now." The Canada Recovery Sickness Benefit (CRSB) gives income support to employed and self-employed individuals who are unable to work because they are sick or need to self-isolate due to COVID-19, or have an underlying health condition that puts them at greater risk of getting COVID-19.
If you are eligible for the CRSB, you can receive $500 ($450 after taxes withheld) for a 1-week period.
If your situation continues past 1 week, you will need to apply again. You may apply up to a total of 4 weeks between September 27, 2020, and September 25, 2021.
To find out more about the CRSB, click here
*update* Expansion of the Canada Emergency Business Account - increase to $60,000
Prime Minister Trudeau announced the expansion of the eligibility of the CEBA. If you are the sole owner/operator of a business, if your business relies on contractors, or if you have a family-owned business and pay your employees through dividends, you will now qualify for the CEBA.
- As of December 4, 2020, CEBA loans for eligible businesses will increase from $40,000 to $60,000.
- Applicants who have received the $40,000 CEBA loan may apply for the $20,000 expansion, which provides eligible businesses with an additional $20,000 in financing.
- All applicants have until March 31, 2021, to apply for $60,000 CEBA loan or the $20,000 expansion.
If you have already applied for CEBA and have questions, please contact the CEBA Call Centre at 1-888-324-4201. An agent will return your call within 3 business days between Monday and Friday from 10:00 am to 9:00 pm EST. For more information on CEBA, click here.
*update* Canada Emergency Wage Subsidy (CEWS) - extended to June 21, 2021
As a Canadian employer who has seen a drop in revenue due to the COVID-19 pandemic, you may be eligible for a subsidy to cover part of your employee wages, retroactive to March 15, 2020. This subsidy will enable you to re-hire workers, help prevent further job losses, and ease you back into normal operations. If you haven't already applied for CEWS, you can fill out an application through this link.
*new* Canada Emergency Rent Subsidy
Will provide direct and easy-to-access rent and mortgage interest support to tenants and property owners until June 2021 for qualifying organizations affected by COVID-19. The new rent subsidy will support businesses, charities, and non-profits that have suffered a revenue drop by providing support up to a maximum of 65 per cent of eligible expenses until December 19, 2020. Claims can be made retroactively to September 27, 2020.
*new* Lockdown Support
Will provide an additional 25 per cent through the Canada Emergency Rent Subsidy for qualifying organizations that are subject to a lockdown and must shut their doors or significantly restrict their activities under a public health order issued under the laws of Canada, a province or territory (including orders made by a municipality or regional health authority under one of those laws). Combined, this will mean that hard-hit businesses subject to a lockdown could receive rent support of up to 90 per cent.
How to Apply for EI During COVID-19
Here is some useful information on how to apply for employment insurance benefits during COVID-19 that was provided to CAM by an HR specialist.
Tax Payments and Filing Deferred
Individuals now have until June 1, 2020 to get their taxes filing done. If you owe money, you will have until August 31, 2020 to pay. Need to know more? Click here. Businesses can defer, until after August 31, 2020, the payment of any income tax amounts that become owing on or after today and before September 2020. This relief would apply to tax balances due, as well as installments, under Part I of the Income Tax Act. No interest or penalties will accumulate on these amounts during this period. For more information, click here.
Relief for Small Business Owners
New relief packages for businesses are being finalized and will be available in early April. For more information, click here
Practical Operations Advice
Transport Canada Employment Confirmation
On April 9th, Transport Canada posted a template letter it developed in concert with industry to identify those employed in the commercial motor vehicle and automotive industry in a critical service capacity. The letter can be downloaded and personalized by a moving company. A printed copy would be kept in the truck cab with the other move documentation and presented as needed during the transport of the household goods. A similar letter officially signed by CAM and for the sole use of CAM members only is available in the member's only area of CAM's website.
Small Business Accounting Assistance
Prime Minister Trudeau announced on May 25th that the Federal Government has teamed up with the Canadian Chamber of Commerce to provide accounting and financial advising services to small businesses. If you'd like to talk to someone to get assistance to understand and manage this year's tax filing changes, or financial restructuring, amongst other things, contact 1-866-989-1080.
Transport Canada offers truck drivers tips on masks, cleaning practices, and more
Here's some new information from Transport Canada to guide truck drivers on how to identify and use personal protective equipment (PPE) in the fight against COVID-19.
How to keep truck cabs clean in the fight against COVID-19
Here is some helpful advice on how to keep your truck cabs clean in the pandemic.
Although this is workplace safety information for British Columbia, you may find this of interest. Check with your local health authorities to see if there is similar documentation for your province.
Health Canada Labour Program Hazard Alert: Workplace Hazardous Materials Information System (WHMIS) – Temporary changes related to COVID-19
During the COVID-19 outbreak, a shortage is possible for some chemical products that are effective in removing the virus on work surfaces. In order to address the possible shortage, Health Canada has put in place an interim policy that will allow quicker imports of products from the U.S. This could result in differences in normal labelling or pictograms etc. Employers are encouraged to address any supplementary training which may be needed. Although the labels might not meet Health Canada standards, the information employers need must be available on suppliers'/importers' websites. Here's Health Canada's hazard alert.
CFIB Answers COVID-19 Questions
The Canadian Federation of Independent Business is posting up-to-date information on the government relief measures and providing answers to common questions related to COVID-19 as it affects businesses. Here's the CFIB's latest COVID-19 newsletter.
Managing Temporary Lay-offs
Our industry is known historically for temporary lay-offs of staff. We’ve attached an article that may be of interest to you in regard to the extraordinary circumstances with COVID-19. We feel it is important to have open dialogue with your employees about the situation and make sure that they understand that you have every intention of hiring them back when the work ramps up again. Remind your employees that the COVAID package the government is rolling out (soon) is there to help them. We stress that you check your provincial employment standards act to confirm your actions. READ MORE.
Managing Cash Flow in a Crisis
Our friends at Deloitte have forwarded us this article with tips on how to manage cash flow during a crisis. While it may not all affect you, there certainly is some great information to consider as we plan for the next six months of viability.
Sharing insights and lessons learned from Deloitte’s Governance Practice in China and beyond
With apocalyptic news about the COVID-19 coming around seemingly every corner this week, the implications for business and the economy are profound. This short article, while aimed at Board of Directors, can easily be considered by your management team within your moving operation. Thanks for our friends at Deloitte for providing this succinct information.
Take action to ensure your moving company survives
We are no stranger to the concept of COVID-19 by now. However, it remains impossible to comprehend that we, the international moving industry, must brace ourselves for many months without revenue. I suppose, the only comfort is knowing that we're not alone. READ MORE.
CAM Member Firemen Movers Inc. shared their new protocols for standard operating procedures in light of the COVID-19 outbreak on all of their moves and customer contact as of Monday, March 16th. FMI are sharing their protocols with their clients to inform them on what they can expect to see in advance of the moves. We’d like to thank Board Member Lorne Babiuk for sharing this with us. While circumstances will be different for each moving company, we consider this a very proactive approach to protecting both staff and the public.
Suggested Hand Washing Kit for Truck Crews
Firemen Movers have also informed us that hand washing kits have been set up today for each of their trucks in case items can't be supplied at the moving sites. The kit includes:
- one roll of paper towel
- 10 micro fiber towels
- one pump container of hand soap
- one bar of hand soap.
Don't Be a Deer in the Headlights
Mark Oakeshott, a friend to our Association, has some measured and calm words with regards to the current crisis. Thanks to Mark for the wise words!
Don’t be a “deer in the headlights” during this crisis:
- Reduce your overhead and fixed costs in incremental phases;
- Take the blinkers off – you are a “transport company” – not just a moving company;
- If you owe money, communicate and establish a payment plan;
- Report outstanding invoices to FIDI, LACMA and IAM within the required time period to seek some protection;
- Use the time to look at cloud-based technologies that will drive future efficiency;
- Prepare for the rebound.
Come back stronger and leaner! #movers (Click here for Mark's LinkedIn post.)
Planning for Disruption During COVID-19
During an infectious disease outbreak, issues may come up about how to keep you company operational, and at the same time, how to protect your workers from the effects of illness. Your workplace likely will be affected by staff absenteeism, shortages of supplies, and decreased numbers of customers. Get prepared and READ MORE.
Common Commercial Coverages During COVID-19
Businesses may be wondering about potential coverage for losses related to COVID-19. Here is a general guide of how common commercial coverages may respond in the event of a claim related to COVID-19. Thanks to CAM member NFP Canada for providing this general information. If you have questions about your coverage or a potential claim, contact to your own insurance service-provider.